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Title and Radius
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The Association shall be known as THE SOUTHERN
COUNTIES AMATEUR BANDS ASSOCIATION, and any brass
band in the counties of Bedfordshire, Berkshire,
Buckinghamshire, Dorset, Essex, Hampshire,
Hertfordshire, Kent, London Boroughs, Middlesex,
Oxfordshire, Surrey, Sussex and Wiltshire shall be
eligible for membership. |
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Object
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The objects of the Association shall be to raise the
musical standards, foster the spirit of good
fellowship amongst members, to undertake the
organisation or supervision of brass band contests
in the area and to obtain for member bands all
possible advantages and privileges consequent upon
an organised combination. |
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Constitution
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The Association shall consist of brass bands. Bands
desiring to join the Association shall state to
which section they wish to belong. The Executive
Committee shall have power to grade bands. |
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Interested persons, whether attached to a band or
not, shall be eligible for Honorary Membership.
The Honorary Members shall have the right to attend
all meetings and to enter into any discussions but
shall have no voting rights. |
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Interested persons, not attached to a band shall be
eligible for Individual Membership. The annual
fee for Individual Members shall be £10.00 or as
agreed by the Executive Committee.
Individual Members shall have the right to attend
all meetings and enter into any discussions.
They shall have full voting rights. |
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Honorary or Individual Members can be voted on to the Executive
Committee.
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Officials
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The Officials of the Association shall consist of
the President, Vice-Presidents, Chairman, Secretary,
Treasurer, Contest Manager and Registrar. |
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Executive Committee
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The
Executive Committee shall consist of the Elected
Officers and Officials plus up to 6 other delegates
to be elected at the Annual General Meeting.
The Committee shall have power to carry out all
details and requirements of the Association.
They shall have power to invite ladies and gentlemen
to become Honorary Vice Presidents of the
Association. |
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Meetings of the Executive Committee shall be held as often as
required.
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Annual Meeting
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The Annual Meeting of the Association shall be held
by the end of March each year, at which the Accounts
of the Association, made up to the 31st December each year,
shall be presented. Notice of motions desired to be placed on
the Agenda must be sent in writing to the Secretary of the
Association at least twenty one (21) days before the date of the
meeting. |
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Quarterly Meetings
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Quarterly meetings of delegates of all member bands
shall be held in March, June, September and December
each year, or as arranged by the delegates at the
previous meeting. |
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Special Emergency Meetings
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Special Emergency Meetings of the Association may be
called by the Executive Committee or by any band in
membership, providing it obtains the support of one
third of the bands in membership, giving twenty one
(21) days notice. |
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Venue of Meetings
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The venue of Annual, Quarterly and Executive
Committee Meetings shall be movable and at the
discretion of the Executive Committee. |
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Voting Power of Delegates
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The voting power of all bands shall be equal and when necessary, shall be
by ballot. One delegate per band shall be vested
with authority to vote on any business of which the
bands have had notice and these votes shall commit
the bands to faithful adherence to all decisions and
resolutions passed by the majority. At any meeting
six shall form a Quorum consisting of two Officers
and four other Members. |
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Duties of Officers
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The
President, or in his absence, the Chairman, or one
of the Vice Presidents, shall preside at all
meetings of the Association. The Secretary
shall keep the Minute Book and any other books as
required from time to time and shall receive all
fees and monies and shall pay the same to the
Treasurer. The Secretary, Treasurer, Contest
Manager and Registrar may receive an honorarium.
These will be reviewed at each Annual General
Meeting. The Treasurer shall keep all books of
Accounts and receive all monies through the
Secretary, and shall make or cause to be made all
payments on behalf of the Association. He
shall pay all monies received into a general fund
which shall be deposited with a Bank/Building
Society approved by the Executive Committee to the
credit of the Association. |
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Auditors
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The Accounts of the Association shall be audited
annually. |
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Annual Membership Fees
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Each band shall pay an Annual Subscription as stated
on the Membership Form, by 31st January each year. Any band
failing to pay its subscription by the date of the Annual
General Meeting forfeits its right to vote at the meeting. Any
band joining the Association after the above date must pay its
Annual Membership Subscription upon admission. |
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Registration of Players
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The Association shall operate a Registration System
of its own, the details of which shall be supplied
to each member band, or any other system which is
deemed acceptable by the Executive Committee. |
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Trophies and Prize Money
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All Trophies presented through the Association and
won by bands shall be held by them and must be
returned in good preservation immediately upon
request. The amount of prize money and the
allocation of prizes for all contests shall be
determined by the Executive Committee. Certificates
shall be awarded to all winning bands. |
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Competitors Tickets
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Every performer of a band competing at a contest
shall be entitled to a reduced price Competitors
Ticket if purchased en-block before the day of the
contest. |
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Violation of Rules
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Any band, member or members of the Association
violating any Rule of the Association shall be dealt
with by the Executive Committee who shall have the
power to suspend or expel any band, member or
members from membership of the Association. The
ruling of the Executive Committee shall be final and
binding. |
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Members Pledge
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All members of bands affiliated to the Association
are pledged to these Rules and their membership to
uphold the Constitution of the Association, to use
all endeavours to carry out honourably and
efficiently the aims and objects of the Association
and to abstain from supporting in any way whatsoever
any undertaking held in defiance or contrary to the
rules and objects of the Association. |
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Provision of Rules
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Each member band and each Honorary Member shall be
provided with a copy of the Rules. |
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Power to Alter, Rescind, and to Add to Rules
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These Rules shall not be altered, rescinded or added
to except at the Annual General Meeting or at a
meeting specially called for the purpose. Notice of
motion to alter, rescind or add to these rules must
be sent to the Secretary at least twenty one (21)
days before the meeting, together with a copy of the
proposed alterations. |
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